There’s nothing wrong with bringing together people you trust to tackle a project, but if you have too many, it runs the risk of turning getting too big.

It is true that the more people you have involved, the harder it is to keep tabs on everything and keep people moving in the same direction.

However, the opposite is true as well. Even business teams that are on the small side also can risk getting distracted.  A smaller group also might not have the resources it needs or enough information to plan courses of action or delegate tasks.

Basically any size of group has the potential to see a lack of productivity, which is why good managers need to look for ways to make sure their business teams are responsible and responsive, no matter their size.

Start with these suggestions to gauge the optimal number.

Figure out your project goal. Is this going to be something the whole organization will be involved in at some point?  Who will need to make the initial decisions to get the project going before others are brought in?

Can other input be given later? If you do start with a smaller group, make it a point to include others at a future opportunity, since everyone likes to be part of something bigger and have input into decisions.

Who else is needed? If your initial group of planners on your business team realizes more skills and ideas might be needed, who else should be brought in early? Should there be someone with more expertise in a certain subject?

Will everyone pull their own weight? Part of the advantages of smaller groups is that everyone is responsible for a task and it’s harder to get out of a duty. In larger groups or committees, it’s easier for people to avoid assignments or not pull their weight. Though people like the social aspects of meetings and knowing what’s going on, projects also rely heavily on the performance of business team members.

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